top of page

Norfolk & Waveney Quaker Area Meeting Privacy Policy

Our contact details 

Postal Address:   26 Pottergate, Norwich, NR2 1DX

Phone:  01603 624854


Web address:

Point of contact for data protections matters:


What type of information we have 


We collect:

  • Members contact details

  • Attenders contact details

  • New enquirers contact details

  • Children’s names and ages

  • Employee data

  • Room bookings customers’ data


How we get the information and why we do we have it

We collect contact details and other necessary information for members, their family members, and long term attenders under legitimate interests for the necessary administration of this membership organisation.


We ask for consent to collect data for the following purposes:

  • To create a shareable contact book (Book of Members)

  • To pass contact details to other organisations (for example Britain Yearly Meeting)


For obligations connected with the performance of a contract, we collect:

  • Employee data (application form and new starter form)

  • Booking customers’ data (booking form)


What we do with the information 

We do not share data without consent and we will never sell personal data. We mainly use personal email for meeting business and this may require sending data outside the UK.


How we store your information

We store all personal data on PCs, laptops and mobile devices of our volunteer roleholders. We ensure we give guidance on digital security. All devices should be password protected and have suitable antivirus software.

We store some data in paper form. Sensitive data is stored in locked cabinets where possible.

We have selected some meeting records for permanent archiving and these are regularly transferred to the Norfolk County Archives. All other data is destroyed securely when no longer required.


Your data protection rights


You have the right to:

  • rectify/update your details

  • request that your data is not processed (eg email contacts)

  • request that all your data is deleted


If you wish to exercise any of your rights under GDPR, please contact


How to complain

If you wish to complain, please contact in the first instance. If your complaint is not dealt with satisfactorily, you have the right to contact the Information Commissioner’s Office:

bottom of page